K - School-Community Relations
KBBA - Parental Rights and Responsibilities
In the absence of a court order restricting the rights of a noncustodial parent, that parent
retains rights that include, but are not limited to:
access to his/her child’s educational records,
visits to the schools,
participation in school activities,
participation in Individual Education Planning (IEP) team meetings, and
picking up of students after school or earlier in the school day for illness or other reasons.
If there is a court order curtailing the parent’s rights, the custodial parent shall provide a
certified copy of such order to the principal.
Upon request, the District shall provide a noncustodial parent with school announcements,
notices and information on school activities.
The Superintendent of Schools is responsible for the development of regulations necessary to
implement this policy.
Legal Reference: 20 U.S.C. 1232(g)
Cross reference: JLIB/Student Dismissal Precautions
JRA/Student Educational Records
KI/Visitors to the Schools
Adopted: January 16, 2008
KBE/KJA - Parent and Booster Organizations
Parent and Booster organizations promote a positive relationship between school and
community.
The Board of Directors will use the following criteria to determine if an organization will be
sanctioned.
1. The organization must be managed and/or operated by adults.
2. The organization will be separate from school district student organizations and will provide
details of the purpose and intended use of funds generated by the organization.
3. The organization must adhere to all school district policies and regulations, be in
compliance with all state and federal laws, and adhere to applicable provisions of state and
Page 1
Untitled
national organizations. (e.g., Maine Principals Association)
The sanctioning of any organization may be revoked if that organization’s operations and
purposes are not consistent with the policies and regulations adopted by the Board of
Directors.
The principal or designee is responsible for maintaining communications with such
organizations.
The Superintendent of Schools may develop appropriate regulations to implement this policy.
Cross Reference:
KHC - Distribution/Posting of Promotional/Commercial Material
JJE - Fundraising Activities
JJ - Student Activities (Co-Curricular & Extracurricular)
Adopted: February 1, 2006
CGD/KBF - State and Federal Programs' Administration
The Title I personnel are required to comply with the following provisions:
1. Conduct an open meeting for parents of eligible students to inform parents regarding the
law and regulations for conducting a Title I (ECIA) program.
2. Offer training and provide materials and suggestions to help parents work
with their children at home.
3. Provide prompt notification that the child has been selected to participate in the Title I
program.
4. Tell parents the specific instructional objectives for their child.
5. Report to parents on the progress toward meeting instructional objectives.
6. Respond to parents' suggestions and recommendations in a timely manner.
7. Facilitate volunteer participation by Title I parents in school activities.
8. Establish in each Title I eligible school, a parent compact with a parent
advisory team of at least 3 members.
Maine School Administrative District No. 22
Date: August 6, 1986; Amended: 5/6/98; Recoded: December 1, 1999
Page 2
Untitled
KBF - Parent/Guardian Involvement in Title I
To encourage the regular participation by parents/guardians in all aspects of MSAD #22’s Title
I programs a district-level parent/guardian involvement policy will be distributed annually to
parents/guardians of children participating in the school systems Title I program. Parents/
guardians will have opportunities to participate in the evaluation of the effectiveness of the
district’s parent/guardian involvement policy and in using the findings of the evaluation to
design strategies for more effective parent/guardian involvement.
Annually, each school in the district that receives Title I funds shall jointly develop with
parents/guardians of children served in the program a “School - Parent/Guardian Compact”
outlining the manner in which parents/guardians, school staff, and students will share the
responsibility for improved student academic achievement in meeting State standards. The
school compact will be reviewed and distributed to parents/guardians of children participating
in the school’s Title I program on an annual basis.
The Superintendent of Schools is responsible for the development of any administrative
regulations necessary to implement this policy.
Legal Reference: 20 U.S.C. §6318
Adopted: April 27, 2005
KCB - Community Involvement in Decision Making
Community participation is important both at the Board and school levels. The Board shall
seek to involve the community through established policies governing public participation at
Board meetings, advisory committees and other appropriate means. Building administrators
are encouraged to establish methods to involve the community in decision-making processes
which are consistent with Board policies.
The Board is ultimately responsible for the formulation of policies involving the curriculum
instruction and the overall school program. The Board reserves the right to make the final
decision regarding any such policies, while taking into account the views and suggestions from
community members and others.
Legal Reference: 20-A MRSA § 1001 et seq.
Cross Reference: BEDH - Public Participation at Board Meetings
Adopted: February 14, 2001
Page 3
Untitled
KCD - PUBLIC GIFTS AND DONATIONS TO SCHOOLS
Any gift or donation to the District or any of its schools under one thousand ($1,000) dollars
may be accepted by the Superintendent. Any gift or donation worth one thousand ($1,000)
dollars or more must be accepted by the Board of Directors.
The Superintendent shall regularly report to the Board any gifts or donations accepted by the
District.
Maine School Administrative District No. 22, Hampden, Maine
Adopted: 1/19/72; Amended: 1/6/82, February 14, 2001
LEGAL REF: Title 20-A, Sec. 4005, Maine Revised Statutes.
BEDH (Also KD) - Public Participation in Board Meetings
All meetings of the Board shall be open to the public. All actions of the Board shall be taken
openly and the deliberations leading to Board action shall likewise be conducted openly. The
public is invited to attend Board meetings and will be given limited time to voice opinions or
problems.
The Board recognizes its responsibility to conduct the business of the district in an orderly and
efficient manner and will therefore require reasonable controls to regulate public presentations
to the Board. A person wishing to be heard by the Board shall first be recognized by the
Chairman. He/she shall then identify him/herself and proceed with his/her comments as briefly
as the subject permits.
At the discretion of the chair, a speaker may be recognized for a second time on a particular
item. All speakers must observe rules of common etiquette. The Chairman may interrupt or
terminate an individual’s statement when it is too lengthy, personally directed, abusive,
obscene, or irrelevant. The Board as a whole will have the final decision in determining the
appropriateness of all such rulings. Personalities or complaints about specific individuals may
not be interjected.
The Chairman is responsible for the orderly conduct of the meeting and shall rule on such
matters as the time to be allowed for public discussion, the appropriateness of the subject
being presented and the suitability of the time for such a presentation. A speaker in violation of
these rules may be required to leave in order to permit the orderly consideration of the matters
for which the meeting was called.
The Board as a whole shall have the final decision in determining the appropriateness of all
such rulings.
Source: Maine School Administrative District No. 22, Hampden, Maine
Page 4
Untitled
Date: 10-2-74
Revised: 10-4-89
Recoded: 8-10-94
BEC/KDB - EXECUTIVE SESSIONS
The Board may go into executive session only upon a public, recorded vote of 3/5 of the
members present and voting. A motion to go into executive session shall indicate the precise
nature of the business and will include a citation of one or more sources of statutory or other
authority that permits an executive session for that business. No other matter may be
considered in that particular executive session.
Whenever an executive session is held, the Board shall reconvene in open session before
taking any action.
SOURCE: Maine School Administrative District No. 22, Hampden, ME
ADOPTED: 1/8/775; Amended 12/2/81
LEGAL REF: 1 M.R.S.A. §405(6)(B)
Maine’s Freedom of Access Laws (PL 2004, c. 709)
Recoded: 2/4/98, Amended: January 5, 2005
KE - PUBLIC CONCERNS AND COMPLAINTS
Members of the community shall have the right to petition the Board of Directors for redress of
concerns or complaints.
Concerns and complaints involving personnel, instruction, discipline, learning materials or
other school matters shall follow the proper administrative channel:
(1) Staff
(2) Principal
(3) Superintendent of Schools
(4) Board of Directors
Complaints involving Board actions or Board operations only may be brought directly to the
Board.
SOURCE: Maine School Administrative District No. 22, Hampden, Maine
DATE: 9/4/74; Amended: February 14, 2001
KG - COMMUNITY USE OF SCHOOL FACILITIES*
Page 5
Untitled
In order to assure a close relationship between the school and the community, it shall be the
policy of the Board to grant and encourage maximum use of school facilities* to responsible
and properly organized groups within the towns of the district for the purpose of public
education, recreation, and entertainment.
The Superintendent of Schools is authorized to approve use of school buildings and property
by organizations. Those activities which result in personal or corporate gain must receive prior
approval by the Board of Directors. Charges shall be made according to the schedule of fees
approved by the Board. Nonprofit groups (no personal or corporate gain) will only be charged
in instances where the district incurs additional or direct cost due to the activity. Profit making
groups will be charged the established schedule of fees plus any other amount as determined
by the superintendent to be required to cover unusual expenses to the district stemming from
the activity.
Nonprofit groups charging user fees to citizens of the district which exceed direct costs to their
organization shall be required to pay the scheduled rate to the district.
The Superintendent shall establish such rules and regulations as needed to implement this
policy as well as to assure the preservation of school district property.
*Definition: For the purpose of this policy, school facilities shall mean buildings, grounds and
any physical property. Consumable supplies will not be available to organizations school
facilities.
SOURCE: Maine School Administrative District No. 22, Hampden, Maine
ADOPTED: 11/6/74; AMENDED 2/16/83; 4/16/86
KG - COMMUNITY USE OF SCHOOL FACILITIES
(Use of McGraw School Cafeteria by School Groups)
Organized S.A.D. #22 school groups (e.g. clubs, student council, classes) will be permitted to
use the McGraw School cafeteria under the following conditions:
1. Availability of the cafeteria will be dependent upon the needs of the McGraw School which
will have priority.
2. Groups wishing to use the facility must make arrangements thorough their principal who will,
in turn, contact the McGraw School principal to check on the availability of the facility.
3. Under no conditions shall the use of the kitchen be allowed without the presence of at least
one school lunch employee. Said lunch employee shall be paid at the prevailing rate of pay for
such activity with a minimum charge of four (4) hours. The cost of the lunch employee shall be
borne by the group using the kitchen.
4. After the availability and use of the facility has been confirmed, the group’s advisor must
contact the Lunch Director to arrange for the lunch employee(s) necessary for the activity.
Page 6
Untitled
5. A custodian must be on duty during the time that the activity is taking place and during the
preparation and clean-up period. If the proceeds from the activity are going to a cause which
benefits the entire student body of the school, or a large segment thereof, the cost of the
custodian will be borne by the district. If the proceeds of the activity are to be used primarily to
benefit the group itself, then the costs of the custodian must be borne by the group. The
custodial charge made will vary, depending on which custodian is on duty and the time
required. Each school principal shall determine whether or not there is to be a custodial
charge. Doubtful cases should be referred to the superintendent for his decision.
SOURCE: Maine School Administrative District No. 22, Hampden, Maine
DATE: 12/1/71, AMENDED 2/5/75
LEGAL REF.: Chapter 15, Section 473, Sub section 1, Maine Revised Statutes.
KGD - USE OF SCHOOL FACILITIES BY NON SCHOOL STUDENT GROUPS
Philosophy
It is the intent of the Board of Directors to make school facilities available for use by non
school sponsored student groups during non instructional time. Applications by student groups
shall be given preference over non student groups.
Definitions
A. School facilities are:
1. School buildings or rooms in school buildings; and
2. School grounds including playing fields and parking lots.
B. Non school sponsored groups are organizations or groups of secondary students from this
school system which are not meeting as part of an official school-sponsored function.
C. Non instructional time is the time during a scheduled school day before actual classroom
instruction or “homeroom” periods begin and after actual classroom instruction or “homeroom”
periods end.
Procedures and Regulations
A. School facilities shall be available to on school sponsored student groups on application by
the particular group’s representative to the school principal.
B. The principal shall not deny access to any group on the basis of religious, political, or
philosophical reasons nor on the basis of the content of the speech at the proposed meeting,
provided only that the meeting is held for lawful purpose.
Page 7
Untitled
C. Application for the use of school facilities shall be delivered to the office of the principal at
least 10 school (business) days prior to the date of the proposed use.
D. The principal shall notify the applying group of the decision regarding the application at
least 3 days before the date of the proposed use, giving the designation of the room, field, or
place to be used and the approved hours of use.
E. The use of the particular facility shall be without charge and the using group shall be
responsible for leaving the facility in timely manner and in an orderly and clean condition.
Failure to comply with this requirement may be the basis for denial of that particular group’s
future use of the facility.
F. The using group shall comply with school regulations concerning personal deportment
during the period of use of the facility.
G. The principal may assign school employees for the purpose of supervision of such
activities, provided, however, that any school employee assigned to supervisory duty at any
student religious meeting may attend but shall not participate in the group’s meeting or
activities in any way.
H. Student attendance at any non school sponsored student group meeting shall be strictly
voluntary and student initiated.
I. Neither the school employees nor any other governmental agent or employee may sponsor
any such meetings.
J. No meeting shall be approved by the principal which materially or substantially interferes
with the orderly conduct of school educational activities.
K. No such meeting shall be approved by the principal that is sponsored, directed, controlled,
conducted, or regularly attended by persons who are not students ot that school.
L. School facilities shall not be used under this policy to conduct commercial ventures.
Caveat
This policy applies only to the use of school facilities by non school sponsored student groups.
This policy does not revoke, alter, or amend any other school-facility-use policies which control
the use of school property by either employee groups or non school community groups.
SOURCE: Maine School Administrative District No. 22, Hampden, Maine
Adopted: April 15, 1992
KHB - Advertising in the Schools
Page 8
Untitled
It is not permissible for any school in this district, or any other entity or person acting on behalf
of any school in this district to enter into a contract that grants exclusive advertising of any
product or service throughout the district to a person, business, or corporation.
The term “advertising” means the commercial use, by any person, company, business, or
corporation, of any media including, but not limited to, newspaper or other printed material or
flyer or circular, radio, television, video or any other electronic technology, outdoor sign, or
billboard in order to transmit a message with information:
(1) offering any good or service for sale, or
(2) for the purpose of causing or inducing any other person to purchase any good or service,
or
(3) that is directed toward increasing the general demand for any good or service.
Nothing in this policy shall affect the ability of any school in this district, or any other entity or
person acting on behalf of any school in this district to:
(1) publicly advertise in any school newspaper, other school periodical, web pages, or
yearbook,
(2) distribute advertising or market research as part of curriculum on advertising, marketing,
media literacy; or,
(3) post signs indicating the public’s appreciation for financial or other support from any
person. business or corporation for the educational program in any school district.
(4) utilize product names, logos, or advertising when equipment, programming, or services can
benefit the school program.
Adopted: March 17, 2004
KHC - DISTRIBUTION/POSTING OF PROMOTIONAL/COMMERCIAL MATERIAL
Distribution of noncurricular materials will be allowed in the schools subject to the
requirements that follow unless the material is “unacceptable” as described herewith:
Materials that do the following are unacceptable:
attack ethnic, religious or any racial group (so-called “hate literature”);
promote hostility, disorder, or violence;
proselytize a particular religious or political belief;
promote for commercial purposes - advertising a product or service for sale or rent;
are libelous, invade the rights of others, or inhibit the functioning of the school, or
advocate interference with the rights of any individual or with the normal operation of the
school; and
favor or oppose any political candidate, any bond issue, or any other question to be decided at
an election.
Requires employees or students to handle funds.
Page 9
Untitled
The schools should avoid exploiting students, whether by advertising or otherwise promoting
products or services, soliciting funds or information, or securing participation in nonschool
related activities and functions. Any activity which requires employees or students to assist in
promoting campaigns (financial, charitable, educational, or otherwise) and/or demands the
time of employees or students will not be permitted without permission of the Superintendent
of Schools. At the same time, schools should inform and assist students to learn about
programs, activities or information which may be of help or service to them. The
Superintendent will determine which materials may be distributed to students.
Groups wishing to distribute materials must submit the material to the superintendent for
approval a minimum of two business days before the proposed distribution. The
superintendent will approve or disapprove the distribution on the basis of the material’s
acceptability (above) provided that the group agrees to distribute the materials at places within
the school or on school grounds as designated by the school principal.
Only when advertising and promotional materials will contribute significantly to the instructional
program or general community betterment may they be posted, distributed, or used in the
schools.
The district from time to time permits the distribution of information about appropriate
noncommercial activities sponsored by nonprofit organizations. The fact that this information is
distributed through the school system does not mean or imply sponsorship of, or support for
the activity by the school system. Any problems related to the activity or its operation will be
strictly between the participant and the sponsoring organization. Requests for further
information about the activity should be directed to that organization.
Adopted: February 1, 1995
KI - Visitors to the Schools
The active interest and involvement of parents and citizens are important to the Board of
Directors. In order to manage the instructional program and to promote the safety of students
and staff, all visitors shall report to the main office upon arrival at the schools. Building
principals shall institute administrative procedures concerning visitors to the schools. Such
procedures may vary from school to school due to differing considerations such as the age of
the students and building layout and location.
The Superintendent of Schools is responsible for the development of regulations necessary to
implement this policy.
Source: Maine School Administrative District No. 22, Hampden, Maine
Date: 9/15/71
Amended: January 16, 2008
Page 10
Untitled
KK - VISITORS TO THE SCHOOLS
(BOARD MEMBERS)
The Board encourages its members to visit the district schools. In order to impose some
control over school visitations by Board members, such visits shall be made in accordance
with the following guidelines:
1. School visits should be scheduled with the building principal or the superintendent.
2. The principal or superintendent should accompany the Board member on the visit if
requested.
3. Such visits should be for the purpose of becoming acquainted with school programs,
personnel, operations, and facilities.
4. Board members should refrain from giving directions, or making evaluations of personnel or
operating procedures during their visits.
5. If a school visit leaves a Board member with a concern, this concern should initially be
discussed only with the principal and superintendent.
Individual Board members may also have children in the schools and therefore have parental
opportunities to converse with the children’s teachers, counselors, or administrators. In
addition, some BOard members may serve as volunteer workers in the schools. In both of
these instances, the Board member should make it clear that he/she is visiting as a parent or
as a volunteer and not as a member of the Board of Directors.
Maine School Administrative District No. 22, Hampden, Maine
Adopted: 2/3/82
KK - VISITORS TO THE SCHOOLS
(Meetings Between Academy Students and Political Candidates)
Space will be made available at Hampden Academy for meetings between political
candidates, incumbent office holders and Academy students subject to the following
conditions:
If an incumbent or candidate is invited to the school by a particular class or teacher, such a
meeting may be held during school hours. Otherwise, all such meetings shall be held after
school hours, and student attendance at such meetings shall be entirely voluntary.
Source: Maine School Administrative District No. 22, Hampden, Maine
Date: 9/20/72
Page 11
Untitled
KLB - Public Complaints about the Curriculum or Instructional Materials
The Board of Directors of S.A.D. #22, though it is finally responsible for all book purchases,
recognizes the student’s right of free access to many different types of books. The Board also
recognizes the right of teachers and administrators to select books and other materials in
accord with current trends in education and to make them available in the schools. It is
therefore the policy of the Board to require the materials selected for our schools be in accord
with the following:
1. Books and other reading matter shall be chosen for values of interest and enlightenment of
all students in the community. A book shall not be excluded because of the race, nationality,
political, or religious views of the writer or of its style and language.
2. Every effort will be made to provide materials that present all points of view concerning the
problems and issues of our times, international, national, and local, and books or other reading
matter of sound factual authority shall not be prescribed or removed from library shelves or
classrooms because of partisan, doctrinal approval or disapproval.
3. Censorship of books shall be challenged in order to maintain the school’s responsibility to
provide information and enlightenment.
In accordance with No. 3 above, the Board has adopted the following policy when dealing with
censorship of books or other materials:
1. That the final decision for controversial reading matter shall rest with the Board after careful
examination and discussion of the book or reading matter with school officials or anyone else
the Board may wish to involve.
2. That no parent or group of parents has the right to determine the reading matter for
students other than their own children.
3. The Board does, however, recognize the right of an individual parent to request that his
child not have to read a given book, provided a written request is made to the appropriate
building principal.
4. Any parent who wishes to request reconsideration of the use of any book in the school must
make such a request in writing on forms provided through building principals.
SOURCE: Maine School Administrative District No. 22, Hampden, Maine
DATE: 11/20/74 KLGA - Relations with School Resource Officer and Law Enforcement
Authorities
A cooperative relationship with law enforcement authorities is desirable for the protection of
students and staff and in maintaining a safe school environment.
Page 12
Untitled
To that end, the school district endorses the School Resource Officer (SRO) program. The
School Resource Officer is first and foremost a police officer but with specialized training, a
unique skill set, knowledge base and background. The School Resource Officer works in
tandem with the school administrators and staff who retain the primary responsibility for
maintaining the proper order in schools. The school resource officer shall:
1. serve as a resource to administrators, students and teachers;
2. provide support and assistance to school personnel to maintain a safe and constructive
learning environment; and
3. serve as a liaison between the school and the department of public safety.
The School Resource Officer is considered to be a school official with legitimate educational
interests in reviewing educational records in order to perform professional responsibilities. The
Superintendent of Schools and administrators retain the authority to deny access to students
and or student records for non-school related investigations.
The Superintendent of Schools, in consultation with the public safety department, is
responsible for the development of regulations necessary to implement this policy.
Cross reference: EBCA - Crisis Response Plan
JICIA - Weapons, Violence and School Safety
JRA- Student Education Records
Family Educational Rights and Privacy Act
Adopted: April 16, 2008